Whether you're a sports club delivering an on-going programme or an event organiser coordinating a major event, you are responsible for planning and managing risk at your event.
You have a legal responsibility under the Health and Safety at Work Act 2015 (HSWA) to ensure the health and safety of all event participants, spectators, event staff, contractors, subcontractors, volunteers and other event delivery participants such as sponsors, and anyone else legally entitled to be at or in the vicinity of the event site.
To get approval to hold your event at a Council-owned hall or reserve, your documentation needs to demonstrate you have considered health and safety as part of your event planning. To assist you with writing your plan, Council has developed an Event Planning Guide and useful templates and examples.
Event Planning Guide
This comprehensive guide can help you plan your event.
- Event Planning Guide - (PDF, 3.6 MB)
Health and Safety Templates
- Outdoor Event - Low-Medium Risk template - (DOC, 34 KB)
- School Sporting Event – Indoor/Outdoor template - (DOC, 46 KB)
- Indoor Event - Low-Medium Risk template - (DOC, 33.5 KB)
- Indoor/Outdoor event - High Risk template - (DOC, 147 KB)
Example Event Health and Safety Management Plan and Site Plan
- Local Wild Food Challenge Event Health & Safety Management Plan - Example - (PDF, 1 MB)
- Example Event Site Plan - Local Wild Food Challenge - (PDF, 480 KB)
- Example Site Plan - OXFAM Trailwalker Headquarters - (PDF, 1.15 MB)
For more information, contact:
Reserves & Bookings Administrator
Make an online enquiry »
openplacesadmin@whakatane.govt.nz
07 306 0500